Training Operations Associate

Position based in Accra, Ghana

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Employer: GIZ

Project: develoPPP.de Program
Reports to: Head of Program
Assignment Period: 2 years with a possibility of an extension

 

Scope of Work

The GIZ public-private-partnership program (develoPPP) was established by the German government (BMZ) to support and foster the involvement of the private sector in developing countries and emerging economies. GIZ is currently launching a public-private partnership program with a consortium of private firms -- sourcing company Ethical Apparel Africa, sportswear manufacturer DTRT, digital pattern company Gerber and needle supplier Groz Beckert -- focused on the emerging apparel industry in West Africa.

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Responsibilities

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1. Administrative and Financial Management

• Work with GIZ administrative staff and the EAA Association Operations team to support expenditure and reconciliation of training related costs -- including petty cash oversight

• Support the Project Trainers (comprised of both GIZ and EAA Association staff) to plan the logistical elements of training programs -- including preparation of training materials, day-of-training logistics, stakeholder communications, refreshments, etc.

• Working with GIZ and EAA Association staff, ensure on-ground Project Trainers are fully supported in terms of their accommodation (including all liaisons with landlord).

• Support in general office administrative processes and upkeep, e.g. procurement of office utilities, stationary, internet system, electricity, water etc.

2. Partnership Development

• Support relationship development with stakeholders across the project, with particular focus on: Accra Technical Training Centre (ATTC), all supported factories, Association of Ghana Apparel Manufacturers (AGAM)

• Support outreach and relationship management to other universities beyond ATTC (e.g. Blue Crest, Radford, KNUST)

3. Communication Management

• Closely work with the Head Middle Management Trainer to support effective communication practices across GIZ, EAA Association, other private sector partners, ATTC, and factories

• Support the development and updating of clear schedules and weekly calendars for Expert-led training sessions across ATTC and factory settings

• Lead efforts to effective document training sessions including attendance sheets, photos, and recaps as relevant; Work with Trainers to summarize lessons learned and integrate learnings into future trainings

• Support the Expert Trainers to collect information for and package reports in line with GIZ program deliverables ▪ Support the GIZ team to implement monitoring & evaluation activity logistics (as relevant)

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4. Team On boarding and Support

• Closely work with the Head Middle Management Trainer to support effective communication practices across GIZ, EAA Association, other private sector partners, ATTC, and factories

• Support the development and updating of clear schedules and weekly calendars for Expert-led training sessions across ATTC and factory settings

• Lead efforts to effective document training sessions including attendance sheets, photos, and recaps as relevant; Work with Trainers to summarize lessons learned and integrate learnings into future trainings

• Support the Expert Trainers to collect information for and package reports in line with GIZ program deliverabes

• Support the GIZ team to implement monitoring & evaluation activity logistics (as relevant)

• Provides other services and task as assigned to you by the manager or responsible staff

 

Required qualifications, competences and experience

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• At least 3 years’ experience in operations and administration management

• Strong knowledge of Microsoft office especially Excel

• Exceptional cross-cultural communication and presentation skills

• Passion for working in a company with a social mission and building local capacity

• Evidence of the following characteristics: humble, self-aware, resilient, adaptable, poised, proactive, resourceful, able to work under pressure and respect deadlines, strong at building relationships and resolving problems, an active listener, a team player who is fun to work with, and full of integrity

• Fluency in English

 

Benefits

 

• Competitive GIZ salary grid (Band 3 Ghana)

• Social Security and Health insurance

• 13th Month Salary

• Annual Bonus

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How to apply

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• This position will start as soon as possible

• Interested and suitable applicants are to forward their applications with detailed curriculum vitae and a one – page cover letter.

• As applications are reviewed on a rolling basis, kindly send a resume ​and a separate and specific one page cover letter for this position ​to hr-ghana@giz.de under the job code "2019/dev/08/04" as the subject of your email. 

• Only complete applications with accurate reference will be considered and only the most qualified candidates will be shortlisted for interview.